How to Export Goods from Zambia to the DRC: Documents and Border Process
Exporting goods from Zambia to the DRC is one of the biggest trade opportunities in the region. Mines in Lubumbashi, Kolwezi and across Haut-Katanga and Lualaba buy huge volumes of chemicals, spare parts, fuel, food, equipment and consumables, and much of it travels through Zambia. But the border process is complex, and incomplete paperwork can leave trucks stuck for days. This guide explains the documents you need, how the border process works and how to avoid costly delays.
Why the DRC Is a Key Export Market for Zambian Suppliers
- Massive mining demand: The DRC's copper-cobalt belt is one of the largest mining regions in the world.
- Proximity: The Copperbelt is only a few hours' drive from Lubumbashi.
- Regional trade agreements: Both countries are members of SADC and COMESA, which can offer preferential treatment for qualifying goods.
- Transit route: Many goods imported through southern African ports reach the DRC via Zambia.
Main Border Crossings Between Zambia and the DRC
- Kasumbalesa (Chililabombwe): The busiest commercial crossing, handling most mining-related cargo to Lubumbashi and beyond.
- Kipushi: Used for some traffic into the Lubumbashi area.
- Mokambo (Mufulira): A smaller crossing used for certain cargo.
- Kasomeno / Chembe (Luapula): Linked to the Kasomeno–Mwenda corridor.
Always confirm which crossing is best for your cargo type and destination, because processing capacity and facilities differ.
Documents Needed to Export from Zambia to the DRC
Requirements vary by product, but most commercial exports need the following:
Zambian (export side) documents
- Commercial invoice showing the buyer, seller, goods, quantities, values and terms of sale
- Packing list with weights and package details
- Export declaration lodged with the Zambia Revenue Authority (ZRA) through the customs system, usually by a licensed clearing agent
- Certificate of origin (SADC or COMESA) if claiming preferential duty treatment
- Export permits or licences for controlled goods, such as certain chemicals, minerals or agricultural products
- Company documents, including your ZRA Taxpayer Identification Number (TPIN) and PACRA registration
DRC (import side) documents
- Import declaration and pre-registration as required by DRC authorities, normally handled by the buyer's clearing agent
- Cargo tracking note where required for the shipment
- Product-specific permits, for example for hazardous chemicals, explosives or regulated goods
- Proof of insurance for the cargo and vehicle
Requirements change regularly. Always confirm current rules with your clearing agent and your buyer before loading.
Step-by-Step: The Export Process
- Confirm the order and terms. Agree the Incoterms (for example, DAP Lubumbashi) so it is clear who pays for transport, duties and clearance.
- Check permits early. Controlled goods may need permits that take days or weeks to issue.
- Prepare documents. Make sure invoice values, descriptions and quantities match across every document.
- Appoint clearing agents on both sides. Experienced agents speed up clearance and fix problems quickly.
- Book compliant transport. Trucks need valid permits, insurance and, for hazardous goods, proper placarding and trained drivers.
- Lodge the export entry. The Zambian agent submits the declaration before the truck arrives at the border.
- Clear the border. The truck passes Zambian exit, then DRC entry formalities, inspections and payments.
- Deliver and obtain proof. Collect signed delivery notes, weighbridge tickets and border stamps as proof of export.
Why Proof of Export Matters
Exports from Zambia are generally zero-rated for VAT, but only if you can prove the goods left the country. Keep stamped export documents, transport records and delivery notes for every shipment. Missing proof can lead to tax assessments later.
Common Causes of Delays at the Border
- Mismatched values or descriptions between invoice and declaration
- Missing or expired permits
- Late lodging of customs entries
- Truck congestion at peak times
- Unpaid fees on the DRC side
- Non-compliant vehicles or hazardous cargo without correct documentation
Tips for Smooth Zambia–DRC Exports
- Pre-clear documents before the truck leaves the loading point.
- Use the same trusted clearing agents for every shipment.
- Plan for border waiting time in delivery schedules.
- Track trucks and keep in contact with drivers.
- Get payment terms right. Many suppliers ask for advance payment or letters of credit for DRC orders.
Frequently Asked Questions
What is the main border post between Zambia and the DRC?
Kasumbalesa, near Chililabombwe, is the main commercial border post for cargo moving to Lubumbashi and the mining areas of Katanga.
Do I need a clearing agent to export to the DRC?
In practice, yes. Licensed clearing agents lodge declarations on both sides of the border and handle inspections and payments.
Can hazardous chemicals be exported to the DRC?
Yes, provided all permits, safety documents and transport requirements for hazardous goods are in place on both sides of the border.
Need Help Supplying the DRC?
G & Y Solutions Limited has delivered mining chemicals, including sulphuric acid, from Zambia to mines in Lubumbashi, DRC. We coordinate sourcing, compliant transport and cross-border documentation for mining and industrial clients. Read our guide to buying sulphuric acid for DRC mining operations.
📞 Call +260 975 574 784 | 💬 WhatsApp +260 966 807 585 | ✉️ sales@gandysolutions.com
Request a cross-border supply quotation →
Border and customs requirements change frequently. This article is a general guide. Confirm current requirements with a licensed clearing agent before shipping.
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